![]()  Most of the time I’m viewing OmniFocus in this perspective. I use flags extensively during my daily review.  The only time a deadline becomes relevant are 1) in the case of a contractual agreement (in which case you cannot miss it), or 2) if a project or task becomes irrelevant after that time. Per GTD principle, I almost never use deadlines. I find that it slows down my task capture to enter them initially, and it doesn’t help my review process or execution to have a context attached.  For example, under “Active projects”, I will have a specific site’s name that I am working on, with an OmniFocus project “card” for each major sub-project. If a specific project contains a number of sub-projets, I’ll use a folder to contain them all.  These categories should be pretty self-evident? Third level: by specific project business dev tasks in the case of  Mere. I think I use this level because I’m a little OCD about taxonomies, but it helps me to know the difference between admin and vision type tasks in the case of church, or support vs. A4 size PDF download, 210 mm x 297 mm, commonly used outside of North America. Letter size PDF download, 8½' x 11', commonly used in North America. Updated for the version 3 release of OmniFocus. Someday Maybe – This should really go as a sub-folder in every one of the above top-levels. Our best-practices guides for implementing GTD® with OmniFocus® 3 for Mac® for the desktop.Personal – Most all of my tasks fit somewhere above, but this is a space I use for tinkering, avocational projects, or things that cross areas.Zeke’s – The non-profit, all-volunteer music, arts, an community events center I direct.Mere – The Web Design and Development Agency I own and direct.(If you look closely, you can see that I don’t currently have any tasks entered here, that is simply a failure to capture several that I know are currently outstanding. (SFP = Spiritual Formation Process, the super-structure over our theological training, mentorship, and overall discipleship) ![]() ![]() Stonebrook – The church I serve as pastor, music ministry leader, and in theological training.It helps me focus on a sub-set of tasks during my various schedule “zones”. This is the top-tier differentiator in tasks for me. I organize the top level by major areas of responsibility in my life. The Folder Structure Top level: by area of responsibility. I don’t know that it’s optimal, but perhaps this will be helpful, and if anyone has any insights to optimizing, that would be great! I have seen some questions floating around about optimal OmniFocus setup, so I thought I’d share mine. Matt Perman’s new book has me re-examining my time and task management systems.
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